Terms & Conditions

General

These Terms and Conditions apply to each participant registering for the WPA Asia Pacific Regional Meeting, scheduled as an in-person and virtual (hybrid) event from 04-05 Nov 2023 (the Event)

• WPA reserve the right to refuse or withdraw the participation or purchase of a registration to any person at their sole discretion.

• The Organizers will revoke access to the Regional Meeting for any inappropriate conduct or breach of these Terms and Conditions.

• Access to the Event and access details for the virtual platform are for each individual participant and are not transferable.

• In-person delegates must wear their badges and are advised to bring along personal identification as security checks may be carried out at the Organizers’ discretion.

• In-person delegates will attend all sessions of the meeting.

•These Terms and Conditions apply from the time of registration until the closure of the Regional Meeting systems and conclusion of activity related to the Event.

Registration Fee

• All fees are payable in US Dollars ($).

• The payment of any additional in-person Registration will only be confirmed upon the receiving of the payment by the WPA. Once payment has been received, an email confirmation will be sent.

• Payment shall be made electronically to WPA during the registration process. Please contact WPA office for more details. Electronic Payment may be subject to a currency conversion charge imposed by the issuing bank. Contact your bank to enquire about the applicable charge.

In-person registration

This registration entitles you to the following:

• Access to all the in-person Regional Meeting sessions and networking opportunities

• Lunches during the meeting

• Coffee breaks during the meeting

• Access to Regional Meeting recorded content

Grants
• A limited number of full and partial travel grants will be awarded to WPA member organizations from Asia Pacific Region to attend the in-person meeting in Dubai (WPA’s Asia Pacific Region includes all countries in the two continents of Asia and Australia). Therefore, Only participants from the two continents of Asia and Australia are eligible to register for the In-Person Meeting.
• One person from the applicant organization is eligible for the in-person travel grant.
• Fill out the grant application form only if you have already registered as an in-person meeting participant. In case if you have not registered yet, please go to the in-person meeting registration form.
• If the individual from the organization receiving the travel Grant is unable to participate in the event as planned, the funds provided by WPA will be returned in full.
• The agreed funds will be transferred after the event. In case of any financial issues faced by the organization, the funds may be transferred before the event with the prior permission of WPA. In such case, if the participant from the organization receiving the Grant is unable to participate in the event as planned, the funds provided by WPA will be returned in full.
• The deadline to submit this online form is Sunday 20, August 2023 – queries can be forwarded to WPA Office at office@worldpatientsalliance.org.

Virtual registration

This virtual registration entitles you to the following:

• Access to Regional meeting sessions through virtual platform and networking opportunities

• Access to Regional Meeting recorded content

Illness

• For in-person delegates, if you experience symptoms of a notifiable disease (including but not limited to COVID-19) in the few days immediately prior to or during the Event then delegates must follow the rules and guidance given by the authorities and the organizers at the given time.

• Delegates will need to follow the rules and guidance from relevant authorities and the organizers in relation to notifiable disease (including but not limited to COVID-19) and if travelling (especially from another country) you must follow the advice / regulations of your place of residence and any transit countries.

Photography and recording

• The Event will be broadcast online and may be recorded by the Organizers or others. Aspects of your participation in the event, including but not limited to your image, voice and writings, even if you are not a presenter, may be included in these broadcasts or recordings.

• The Organizers and venue reserve the right to use images and videos taken at the Regional Meeting with your image and/or likeness in future online and printed materials.

Intellectual property rights

• The Organizers, presenters and exhibitors retain the copyright and intellectual property rights on their respective information, documents, files, presentations, and other content shared during the event.

• You must not copy, retransmit, record, photograph or store event content unless expressly permitted.

Regional Meeting platform and conduct

• You will be given access details to enable you to participate in the event using the Regional Meeting online platform. You are responsible for keeping your access details and your device secure.

• Access to the online platform may require the use of your computer or mobile device, as well as communications with or use of space on such devices. You are responsible for any Internet connection or mobile fees and charges that you incur when accessing the Event.

• For virtual delegates the Organizers is not responsible for poor internet connectivity.

• You will conduct yourself appropriately. This includes treating all people fairly with dignity and respect, regardless of their age, gender, disability, sexual orientation, religion, race or any other characteristic.

• You agree that you will not: create, upload, transmit, distribute, or store any content that is unlawful, infringing, defamatory, obscene, pornographic, invasive of privacy or publicity rights, harassing, threatening, abusive, inflammatory, or otherwise objectionable; collect, or attempt to collect, personal information about participants or third parties without their consent;  impersonate any person or entity; falsely claim an affiliation with any person or entity; misrepresent the source, identity, or content of information transmitted via the systems or perform any other similar fraudulent activity; transmit junk or spam, including but not limited to unsolicited advertising or promotional materials and chain mail; interfere with, disrupt, disable or damage the operation of the Regional Meeting systems or any participant’s enjoyment of them, by any means, including uploading or otherwise disseminating viruses or other malicious code; use the Regional Meeting systems for any illegal purpose, or in violation of any local, national, or international law or regulation.

Alterations to programme and postponement or cancellation of Event

• The Organizers reserve the right to amend the programme and to adjust the timings and dates of the Event as may be necessary.

• If the Event cannot be held or has to be postponed due to events beyond the control of the Organizers (force majeure) or due to events which are not attributable to wrongful intent or negligence of the Organizers, the Organizers cannot be held liable for any delay or failure in performing any of its obligations under these terms and conditions to the extent that such delay or failure is the result of any circumstances of Force Majeure nor for any damages or financial losses incurred by the attendees. Under these circumstances, the Organizers reserve the right to either retain the entire registration fee and to use it for a future congress or to reimburse the attendee after deducting costs already incurred for the organization of the event which could not be recovered from third parties.

• If the Organizers shall become aware of circumstances of Force Majeure which give rise to or which are likely to give rise to any such failure or delay on its part, it shall forthwith notify the attendees by the most expeditious method then available and shall inform them of the period which it is estimated that such failure or delay shall continue.

• The expression ‘Force Majeure’ shall mean the occurrence of any act or event which is unforeseeable, insurmountable and outside the control of the Organizers, and which renders the Organizer unable to comply in whole or in part with its obligations under these terms and conditions. Force Majeure includes but is not limited to act of God (such as epidemic, tidal wave, lightning, earthquake, hurricane,) armed hostilities or acts of war (whether declared or not), riots (other than among the Personnel), civil or military disturbances, national, regional or professional strikes (excluding strikes, lockouts and other industrial disputes or actions by, between or originated among the parties). Force Majeure does not include events such as insolvency the Organizer.

• If the Organizers need to cancel the in-person Event and move to a solely virtual event, in person delegates will be offered a virtual registration and refund of the registration fee less bank charges. The Organizers are not responsible for travel or other related costs to attend the Event and recommend that the delegate takes out appropriate insurance cover.

Liability

• The Organizers do not warrant the adequacy, accuracy or completeness of the information conveyed as part of the Event.

• The Organizers do not guarantee uninterrupted or error-free access to the event, but will use their best endeavors to fix interruptions within their control.

• To the extent permitted by applicable law, the Organizers shall not be liable for any direct, indirect or consequential damages of any kind, loss of profits and/or loss of data arising from and in connection with participation in the event. The attendee shall take part in the event at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by the Organizers.

• Data collection and data privacy

• By registering for the Event, you agree that your personal information as stated in the registration form and provided by you during the Event may be collected, used and disclosed by the Organizers and/or its authorized agents or appointed third parties, for the purpose of running the event, including but not limited to, the facilitating and processing of payment.

• If you give your consent, your personal information will also be used for the additional purposes you agree to, which may include for marketing and promotional campaigns of the Organizers.

• Collection and processing of personal information will comply with the applicable data protection legislation.

• Miscellaneous

• If any part of these Terms and Conditions is to any extent illegal, invalid, or incapable of being enforced, such part shall be excluded to the extent of such invalidity or unenforceability. All other terms shall remain in effect and, to the extent permitted and possible, the invalid or unenforceable term shall be deemed replaced by a term that is valid and enforceable and that comes closest to expressing the intention of such invalid or unenforceable term.

• These terms and conditions are governed by and construed in accordance with the laws of United States of America. Any dispute you have which relates to these terms and conditions will be subject to the exclusive jurisdiction of the courts of United States of America.