These Terms and Conditions apply to all participants, whether attending in person or virtually, who register for the 3rd World Patients Conference to be held on 7–8 November 2026 in Nairobi, Kenya.

– WPA reserve the right to refuse or withdraw the participation or purchase of a registration to any person at their sole discretion.

– The Organisers will revoke access to the conference for any inappropriate conduct or breach of these Terms and Conditions.

– Access to the Event and access details for the virtual platform are for each individual participant and are not transferable.

– In-person delegates must wear their badges and are advised to bring along personal identification as security checks may be carried out at the Organisers’ discretion.

– These Terms and Conditions apply from the time of registration until the closure of the conference systems and conclusion of activity related to the Event.

– The conference Registration fee is payable in US Dollars and is set out on the conference website.

– For In-Person Registration requiring registration payment, confirmation is only materialized upon receipt of payment. Once payment has been received, an email confirmation will be sent.

– Payment should be made online (PayPal / credit or debit card) during the registration process.

– Payment made online may be subject to a currency conversion charge imposed by the issuing bank. Contact your bank to enquire about the applicable charge.

This registration grants you access to participate in the conference virtually (online), offering the following benefits:

– Access to all online conference sessions and networking opportunities.

– Access to recorded conference content

One free (complimentary) in-person conference registration is available to each WPA member organization. Limited Travel Grants for WPA member organizations are also available to support in-person participation in Nairobi. If you are not currently a WPA member, you may apply now for membership to access member benefits, including complimentary conference registration and eligibility for conference grants.

Free registration grants you admission to attend the conference in person at Nairobi, offering the following benefits:

– One In-person registration is free for each WPA member organization.

– Limited grants for in-person participation are also available.

– Access to all in-person conference sessions and networking opportunities.

– Lunches and coffee breaks

– Access to recorded conference content

This registration grants you admission to attend the conference in person at Nairobi, offering the following benefits:

– Access to all in-person conference sessions and networking opportunities.

– Lunches and coffee breaks.

Access to recorded conference content

– Cancellations of paid in-person registrations made by 30 June 2026 will be subject to a USD 60 cancellation fee.

– Cancellations made after 30 June 2026 will be subject to a USD 100 cancellation fee.

– Cancellations made after 30 September 2026 will not be eligible for a refund.

– No refunds will be issued for non-attendance at the event.

– To cancel an in-person registration, please send a written notification to conference@worldpatientsalliance.org.

– In-person delegates who experience symptoms of a notifiable disease (including, but not limited to, COVID-19) in the days immediately prior to or during the Event must follow all relevant guidance issued by the authorities and the organisers that are in place at that time.

– All delegates must comply with applicable public health, travel, and entry requirements relating to notifiable diseases, including any requirements of their country of residence, destination country, and transit countries. Such requirements may include testing and/or proof of vaccination.

– The conference will be broadcast online and may be recorded by the Organisers or others. Aspects of your participation in the event, including but not limited to your image, voice and writings, even if you are not a presenter, may be included in these broadcasts or recordings.

– The Organisers and venue reserve the right to use images and videos taken at the conference with your image and/or likeness in future online and printed materials.

– The organisers, presenters, and exhibitors retain copyright and intellectual property rights in their respective information, documents, files, presentations, and other materials shared during the Event.

– By participating in the Event, presenters grant the Organisers a non-exclusive, royalty-free licence to use, reproduce, and share their presentation materials and recordings for conference-related purposes, including publication on the conference website, promotional materials, and post-event dissemination, unless otherwise agreed in writing.

– Participants must not copy, retransmit, record, photograph, distribute, or store any event content without the prior permission of the Organisers or the respective rights holder.

– You will be given access details to enable you to participate in the event using the conference systems. You are responsible for keeping your access details and your device secure.

– Access to the systems may require the use of your computer or mobile device, as well as communications with or use of space on such devices. You are responsible for any Internet connection or mobile fees and charges that you incur when accessing the Event.

– For virtual delegates the Organisers is not responsible for poor internet connectivity.

– You will use the conference systems as set out in the instructions provided.
You will conduct yourself appropriately. This includes treating all people fairly with dignity and respect, regardless of their age, gender, disability, sexual orientation, religion, race or any other characteristic.

– You agree that you will not: create, upload, transmit, distribute, or store any content that is unlawful, infringing, defamatory, obscene, pornographic, invasive of privacy or publicity rights, harassing, threatening, abusive, inflammatory, or otherwise objectionable; collect, or attempt to collect, personal information about participants or third parties without their consent; impersonate any person or entity; falsely claim an affiliation with any person or entity; misrepresent the source, identity, or content of information transmitted via the systems or perform any other similar fraudulent activity; transmit junk or spam, including but not limited to unsolicited advertising or promotional materials and chain mail; interfere with, disrupt, disable or damage the operation of the conference systems or any participant’s enjoyment of them, by any means, including uploading or otherwise disseminating viruses or other malicious code; use the conference systems for any illegal purpose, or in violation of any local, national, or international law or regulation.

– The Organisers reserve the right to amend the programme and to adjust the timings and dates of the Event as may be necessary.

– If the Event cannot be held or has to be postponed due to events beyond the control of the Organisers (force majeure) or due to events, which are not attributable to wrongful intent or negligence of the Organisers, the Organisers cannot be held liable for any delay or failure in performing any of its obligations under these terms and conditions to the extent that such delay or failure is the result of any circumstances of Force Majeure nor for any damages or financial losses incurred by the attendees. Under these circumstances, the Organisers reserve the right to either retain the entire registration fee and to use it for a future congress or to reimburse the attendee after deducting costs already incurred for the organisation of the event, which could not be recovered from third parties.

– If the Organisers shall become aware of circumstances of Force Majeure which give rise to or which are likely to give rise to any such failure or delay on its part, it shall forthwith notify the attendees by the most expeditious method then available and shall inform them of the period which it is estimated that such failure or delay shall continue.

– The expression ‘Force Majeure’ shall mean the occurrence of any act or event which is unforeseeable, insurmountable and outside the control of the Organisers, and which renders the Organiser unable to comply in whole or in part with its obligations under these terms and conditions. Force Majeure includes but is not limited to act of God (such as epidemic, tidal wave, lightning, earthquake, hurricane,) armed hostilities or acts of war (whether declared or not), riots (other than among the Personnel), civil or military disturbances, national, regional or professional strikes (excluding strikes, lockouts and other industrial disputes or actions by, between or originated among the parties). Force Majeure does not include events such as insolvency the Organiser.
If the Organisers need to cancel the in-person Event and move to a solely virtual event, in person delegates will be offered a virtual registration and refund of the registration fee less bank charges. The Organisers are not responsible for travel or other related costs to attend the Event and recommend that the delegate takes out appropriate insurance cover.

– The Organisers do not warrant the adequacy, accuracy or completeness of the information conveyed as part of the Event.

– The Organisers do not guarantee uninterrupted or error-free access to the event, but will use their best endeavours to fix interruptions within their control.
To the extent permitted by applicable law, the Organisers shall not be liable for any direct, indirect or consequential damages of any kind, loss of profits and/or loss of data arising from and in connection with participation in the event.

– The attendee shall take part in the event at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by the Organisers.

– By registering for the Event, you agree that your personal information as stated in the registration form and provided by you during the Event may be collected, used and disclosed by the Organisers and/or its authorised agents or appointed third parties, for the purpose of running the event, including but not limited to, the facilitating and processing of payment.

– If you give your consent, your personal information will also be used for the additional purposes you agree to, which may include for marketing and promotional campaigns of the Organisers.
Collection and processing of personal information will comply with the applicable data protection legislation.

– If any part of these Terms and Conditions is to any extent illegal, invalid, or incapable of being enforced, such part shall be excluded to the extent of such invalidity or unenforceability. All other terms shall remain in effect and, to the extent permitted and possible, the invalid or unenforceable term shall be deemed replaced by a term that is valid and enforceable and that comes closest to expressing the intention of such invalid or unenforceable term.

– These terms and conditions are governed by and construed in accordance with the laws of United States of America. Any dispute you have which relates to these terms and conditions will be subject to the exclusive jurisdiction of the courts of United States of America.